Effective the week of May 30 through June 12, the district will open all SRJC campuses and sites to provide in-person services on Tuesdays and Wednesdays each week. This timing will allow us to accommodate both Monday/Wednesday and Tuesday/Thursday class schedules and to support the many students who have found online learning and remote support especially challenging.
Effective June 13 through July 24: all campuses and sites will be open Monday through Wednesday.
Effective June 27 through July 28: all campuses and sites will be open Monday through Thursday
Effective August 1 and beyond: all campuses and sites will be open Monday through Friday.
- Has the state of emergency been lifted?
At the May 10 board meeting, the Board of Trustees voted to lift the proclamation of a state of emergency effective May 29. As a result, only courses with regular (i.e. non-emergency) Distance Education Addenda may be offered online beginning with the summer 2022 term. Should conditions change, the Board of Trustees has the option to declare a new state of emergency.
- What will be the hours of operation?
It is expected that all departments will offer normal pre-pandemic hours gradually reopening in summer. If there are efficiencies or alternative service options that would like to be continued starting in June, please work with their component administrator.
- Will meetings be held remotely or in person?
Per the SRJC Plan for a Safe Return to Campus, all shared governance meetings, including the Board of Trustees, will remain remote through spring. Starting in the summer, individual meetings may be held in person or via zoom, dependent on the comfort level of participants. Beginning in the fall, it is anticipated that all meetings will resume in person.
Summer 2022 department staffing levels and telecommuting related
- What is the expectation on May 30?
The expectation is that every office will be open to provide access to in-person inquiries and services starting on May 30 as we begin to transition staff back on-site, but we understand that may look different for each department during the summer 2022 term.
- What does “open” mean?
Open means that any member of the college community may be able to walk in and be served.
- What are the expected staffing levels when departments reopen in June?
Managers must determine appropriate staffing levels needed to provide support to the college community.
- How is it to be determined who needs to work onsite?
All Classified Professional and Management Team employees will be expected to have some portion of their assignment onsite. For the summer reopening, supervisors should schedule staff to maintain appropriate service levels. Managers may schedule Classified Professionals on a rotational or shift basis. Staffing decisions must be fair and consistent within the department. Component vice presidents will be available to confer with managers as needed.
- Come May 30, do Classified Professionals have the option to work 100% remote if approved by their manager?
No. All classified employees, with the exception noted below, will be expected to have some portion of their assignment onsite.
- What about Classified Professionals that have moved out of the area?
The District and SEIU have negotiated an agreement that Classified Professionals that have moved more than 150 miles away from their primary worksite and submitted a change of address with Human Resources between 4/1/2020 and 1/31/2022 will have the ability to work 100% remotely through July 31 and then must be available to be onsite for their assignment.
- May faculty be required to be onsite in spring?
No, faculty without an onsite instructional assignment may not be required to come onsite per the Spring 2022 side letter between AFA and the District.
- What happens when a program only has one employee?
The expectation is that every department, site, and program be open to serve the college community two days a week.
- How will summer and fall look?
We recognize that we and our students are different than they were before the pandemic. We need to ensure we meet our students where they currently are, so there may be changes in future terms. We are using the summer to plan for fall.
- Will managers have the option to cover each other to allow for some remote work options?
Yes, however, there should be some natural synergy between areas and should be within the same component unit. This must be approved by the component administrator and ensure that all managerial oversight duties are covered and area needs are met.
- What is happening with the Classified remote work option?
We are still negotiating a remote work option for Classified. This will not be in place for the spring return so all areas should plan to return per the guidelines in this document. We will continue to provide updates, as allowed by negotiations, on future implementation of the Telecommute article in the SEIU/District contract. This new article will include a weekly maximum for remote work and an application and approval process.
Vaccine mandate related
- Will the vaccine mandate be lifted?
No, at this time, the vaccination requirement remains in place indefinitely for employees, students, and visitors. Free vaccination is still available at SRJC for all employees and students and is strongly encouraged.
- When should I submit my vaccine verification to HR?
Employees returning to District sites will comply with the District’s COVID vaccination requirements by submitting an Employee Vaccination Form at least one (1) week prior to the need to access District sites.
- When should I submit my vaccine exemption request to HR?
Employees returning to District sites who are seeking either a medical or religious exemption from the District’s COVID vaccination requirements must submit their request at least six (6) weeks prior to their anticipated need to access District sites. Forms can be found here: medical exemption form, and religious exemption form.
- Will there be a booster requirement?
At this time, we are not anticipating adding a booster requirement to the vaccine mandate.
Operations and protocol related
- Where can I go for the most up-to-date information on COVID and the reopening?
The COVID information webpage is the best place to look for the latest updates.
- How can I report a positive COVID person?
Instructions on how to report positive COVID persons can be found here.
- Will buildings be open?
Yes, all buildings should be unlocked as usual on Tuesdays and Wednesdays so our college community can access services.
- Will the visitor policy change?
No, currently there is a vaccine requirement for access to in-person classes and services so the policy should be the same
- Will the Safety Monitors/wristbands program continue?
The Safety Monitor and vaccine verification program, including wristbands, will remain until further notice.
- What are the indoor masking requirements?
The indoor mask requirement remains through the spring semester, requiring masking in all indoor, shared spaces. Beginning with Commencement on Saturday, May 28, indoor masking will become optional.
- How do I order Personal Protective Equipment (PPE) for my department?
Department orders for PPE, including, surgical face masks, N95 masks, hand sanitizer and sanitizing supplies, can be placed via Escape Stores using budget code 10-00-40-1297-6628-4390.00. If you experience any issues with ordering PPE or using the budget code, please email Stephanie Jarrett in Purchasing. Individuals should submit PPE requests through their department and not directly through Escape Stores. Contact your direct supervisor or supervising administrator to find out who is responsible for ordering PPE for your specific department or area.
- Is social distancing still required?
There is currently no requirement for social distancing.
- Will there still be sanitation between classes?
No, this will no longer be done.
- Are there any space considerations?
No, we will be back to pre-pandemic use of our instructional, office, and support spaces on and off-campus.
- How should shared office space be handled?
Office space can be shared as needed to provide services. There is no social distancing recommendation or requirement.
- Is contact tracing still required?
Yes, we are still required by law to contact trace and send notifications until further notice.
- What will the employee check-in process look like?
Managers should know which employees are onsite and should develop a schedule to ensure they are aware of who is onsite for contact tracing. Please refer frequently to the information available in Teams to ensure your employees, including student workers, are approved to be onsite.
- Are there any Facilities HVAC considerations?
We are still required by OSHA to have the 100% airflow and other HVAC requirements that were put in place earlier in the pandemic. Please note this does affect the ability to heat and cool building spaces effectively.
- Are there any technology considerations?
Yes, there will be a significant impact on IT on 5/30 and 5/31 so please plan ahead. If you have not been to your office in some time, it would be helpful to go onsite and test access to and functionality of your technology prior to 5/30 and create an IT ticket to assist if there are any issues.
- How do I get an access card to access my building or the mailroom in Bailey Hall?
If your building has been upgraded with electronic locks and you have not picked up your access card yet, please allow time to do so on your first day back. Completed access cards are available at District Police located at Armory Drive and Elliott Avenue. District Police have been working with the stakeholders through the project managers to get access cards created. If you have not received a previous email, you can call District Police at (707) 527-1000 and ask if you have a card waiting for you. If you have an existing access card, any new work areas requiring access should be programmed and updated into the old card. There is normally no need to get a new one. If you do not have an access card waiting at District Police or you have a card and are unable to access a work area, please contact Tim Danford.
- Are there any parking considerations?
Parking permit requirements and charges will resume for fall. The employee permits always start with the fall semester so this is a natural transition. Detailed information on how to obtain a parking pass for the 22-23 school year will be sent out at a later date.
Event-related
- Are event requests still required?
Yes, event requests must still be submitted to Cabinet for approval until further notice. We will gradually lift event restrictions in summer with additional information on that to come.
- Can we have food indoors with events?
Once the mask mandate is lifted, indoor events that have a food component will most likely be approved, dependent on the specific circumstances of the event.
Above all, we recognize this is a transition that will be stressful for most, if not all. We ask that you lead with kindness and patience as we work through this.
With gratitude,
Dr. Frank Chong, President/Superintendent
Dr. Jane Saldana-Talley, VP, Academic Affairs
Pedro Avila, VP, Student Services
Kate Jolley, VP, Finance & Administrative Services
Gene Durand, VP, Human Resources
Dr. Jeremy Smotherman, Senior Director, Institutional Effectiveness, Research and Planning
Erin Bricker, Director, District & Community Relations